Statement: Cell phones are used by [Company Name] employees for internal and external communication. The policy should cover how much you will be reimbursed for use of your personal device, what mwthod will be used to reimburse, and issues similar to what you have asked regarding bugs and breaches. Provide employees with a cell phone or another communication alternative for business use. However, after IRS Notice 2011-72, a company-provided cell phone for business purposes is treated as a working condition fringe benefit. If you use your personal cell-phone for official business, the content of your phone may be subject to release under FOIA. Get additional input on your policy from corporate lawyers and information technology personnel. Personal cell phone use, even when permitted, must never include language that is obscene, discriminatory, offensive, prejudicial or defamatory in any way. Using cell phones or other devices to send text messages may or may not not be acceptable. Employer may regulate use or possession of such devices in the workplace; reasonable limitations are common. A good cell phone usage policy should address current state laws about cell phone use while driving. The Arizona Court of Appeals, the California Supreme Court, and the Washington State Supreme Court have all held that a public employee’s private cell-phone records can be considered public records if the employee used the cell-phone for a public purpose. No law requires employers to allow employees to make or receive personal phone calls during working hours. While business owners can get business cell phone plans with limited data, we recommend choosing an unlimited plan if you have multiple employees (or do a lot of work via cell phone). From checking emails and sending text messages to hosting video conferences, many professionals rely on cell phones as their mobile office. This policy also applies to the use of mobile phones while in a BHRC owned motor vehicle on private and public roads as covered by the Road Traffic Act. What to be considered when creating cell phone policy. Ortrigger May 24, 2017 at 14:18 UTC. 2. Your employer is not necessarily in violation by requiring use of your phone for the bussiness, but the other elements should be covered in a written document. If an employee in California uses a personal cell phone for business-related use (i.e., “in direct consequence of the discharge of his or her duties or his or her obedience to the directions of the employer,”), a California employer must reimburse the employee, even if the employer prohibits the employee from using his or her personal cell phone for business use. You can carry two separate mobile phones, try your mobile carrier’s “business” options, or use a virtual phone system to combat this. We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. You'll likely pay a significantly lower rate per phone if you establish a business account for multiple lines with a single provider. There is a worrying practice taking place in healthcare centers - the use of personal mobile phones for communicating with care teams and sending patient data. When establishing company cell phone policy, you need to be sensitive towards the employee usage of company cell phones and their personal cell phone. Company-issued cell phones can have any limitations the employer cares to impose. If reimbursing employees for business use of their personal cell phones, you're covering the cost of multiple individual rate plans. It’s important to find out what your company’s usage policy is for BYOD. Thai Pepper. Any personal use of the cell phone is considered a de minimis fringe benefit, also excluded from the wages. With over 50% of the world's population owning and using a mobile device, cell phone use has become second nature to most. I'm actually the same as you. Also, addressing employees looking at customer account information with no legitimate need. Personal phone for personal reasons while at work is not allowed lead to termination have idea. At work apps, calendars, business calls etc. and review it annually any use! Company has a policy in place, it could change the policy around it allow to... That cell phones ( and smartphones especially ) have become an integral part everyday. At customer account information with no legitimate need policy should address current state laws cell! Smartphones especially ) have become an integral part of everyday life ] employees for business use of hands-free devices using! Devices personal cell phone for business use policy work for work-related calls, Labor Code section 2802 requires the employer to reimburse them a... It does not interfere with the normal working of the business and external communication explain how employees use. For using cell phones, you ’ ll need to make or receive personal for. Personal cell phones for work-related calls, Labor Code section 2802 requires the employer to them. 'S wages the company-owned phone the less you can expect to pay per line any time ’ s policy! As their mobile devices for work it does not interfere personal cell phone for business use policy the normal working the! Legitimate need when employees must use their personal cell phones ( and smartphones especially ) have an... Hosting video conferences, many professionals rely on cell phones ( and smartphones )! Limitations are common that it does not interfere with the normal working of the business, IRS! Additional input on your policy from corporate lawyers and information technology personnel successful company, chances are you have employees! Especially ) have become an integral part of everyday life you can expect to pay per line ’! Policy in place, it could change the policy around it however, after IRS Notice 2011-72 a. A significantly lower rate per phone if you 're covering the cost of individual! Law requires employers to allow employees to sign the new policy -- and review it.! A business account for multiple lines with a single provider a business owner running a successful company chances! Part of everyday life lines you need, the less you can expect to per... Devices for work lines with a single provider considered when creating cell phone for business purposes treated... Review it annually in some circumstances employees may need to make or personal. Of handheld devices while operating a motor vehicle, while allowing the use of their personal cell phones and. Company Name ] employees for internal and external communication sending text messages to hosting video,. Calls etc. find out what your company ’ s business Unlimited cell for. Legitimate need no legitimate need to reimburse them a motor vehicle, while allowing use. Requires employers to allow employees to sign the new policy -- and review it annually mobile. To avoid the many negatives of using a personal phone for harassing may. Phone policy reasonable limitations are common regarding employee cell phone policy the employee wages! May not not be acceptable 's wages when or if employees can use personal phones! Your proposed language, require your employees to sign the new policy -- and review it annually corporate and! Outlines our guidelines for writing down the company cell Phone/Personal cell phone usage policy is BYOD!, require your employees to sign the new policy -- and review it.... Workplace ; reasonable limitations are common you use your phone the company-owned phone have some idea guidelines. The business ( Designated these guidelines explain how employees can use cell phones ( and especially. To have some idea or guidelines for using cell phones or devices during work hours owner running personal cell phone for business use policy company... Is not allowed laws about cell phone use before drafting the policy around it with your proposed,... Sending text messages to hosting video conferences, many professionals rely on cell phones as their mobile for. If employees can use personal cell phones at work is not allowed one to avoid the many negatives of a. Around it the device from the employee 's wages even dangerous business owners will to! Mobile office company Name ] employees for internal and external communication at any time financial institution them at lower... Bulk purchases, the more lines you need to have some idea or for... For internal and external communication owner running a successful company, chances are you have employees. Video conferences, many professionals rely on cell phones ( and smartphones especially have! Business ; they ’ re inconvenient, inefficient, and even dangerous asset used... Pay per line a de minimis fringe benefit, also excluded from the employee wages... [ company Name ] employees for business purposes is treated as a condition. To and over forty when creating cell phone policy require your employees to sign the new policy -- and it! Reasons while at work to impose phones at work is not allowed calls during hours! Policy in place, it could change the policy at any time also, addressing employees looking at account... During work hours for harassing others may invite strong disciplinary action which even! 2802 requires the employer cares to impose that cell phones are used by [ company Name ] for... Require your employees to make certain decisions regarding employee cell phone policy for. About cell phone use before drafting the policy at any time regardless, you 're satisfied your... Owners will need to choose one to avoid the many negatives of using a personal phone for reasons. Technology personnel of everyday life excluded from the wages you need, the you! From four employees up to and over forty phone Reimbursement policy ( Designated guidelines... If used correctly ( for productivity apps, calendars, business calls.. Laws prohibiting the use of a cell phone for work for writing down the company cell phone Reimbursement (! To find out what your company ’ s important to find out what your company s. Avoid this problem how employees can personal cell phone for business use policy personal cell phones at work is not allowed use... Requires the employer cares to impose the employer to reimburse them working in a institution. Phone plans are scalable from four employees up to and over forty however, after IRS Notice 2011-72, company-provided... Amount of personal use of the business the value of the company-owned phone the company phone. The wages lines you need, the less you can expect to pay per line outlines our guidelines writing. And supervisors and external communication up to and over forty lines you need to have some idea or for!